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Finance & Accounts Unit

Objective

To provide financial management and book-keeping services for the Office.

This Unit will perform the following activities:-

 Salaries

(i)           Prepare  payment for salaries including statutory deductions;

(ii)          Payroll management;

(iii)        Budget for personnel emoluments;

(iv)        Prepare pension papers; and

(v)         Maintain records.

Cash Office

(i)           Submit voucher list to the Treasury;

(ii)          Collect all cheques from Treasury;

(iii)        Bank cash and cheques;

(iv)        Prepare monthly flash report;

(v)         Pay cash/cheques to employees/customers (service Provider);

(vi)        Batch paid vouchers;

(vii)      Maintain cash book;

(viii)     Record/ reconcile all imprest issued; and

(ix)        Prepare and effect all payments.

Revenue

(i)           Collect all revenues;

(ii)          Manage the revenue according to regulations and guidelines;

(iii)        Collect annual rent, application fees for mineral rights, royalties and other impositions; and

(iv)        Supervise the collection of revenue at Zonal and Residents Mines Offices countrywide; and

(v)         Bank reconciliation.

Pension

(i)           Prepare pension papers; and

(ii)          Maintain pension records.

 

Budget

(i)           Prepare budget; and

(ii)          Monitor allocations and expenditure;

(iii)        Prepare Final Accounts and other Financial Statements.

Pre – Audit/Examination

(i)           Ensure proper documentation to support vouchers, including authorization according to regulations;

(ii)          Ensure adherence to the relevant acts, regulations, circulars etc; and

(iii)        Reply all Audit queries raised during the previous financial year.

This Unit will be led by a Chief Accountant.